Setting review dates for video content

As our video content has proliferated, we’ve taken an ad hoc approach to reviewing/updating it.

With a couple of exceptions (for example, our open day lectures are always replaced after two years) we’ve not had formal guidelines in place.

It’s felt possible to manage an overview of the relevance of our videos informally to date, but we’ve now got so many that it’s time to address it in a more structured way.

I thought it might be useful to share the guidelines we created for my team this week. We deliberately kept the guidelines simple, avoiding overcategorising the different types of video we produce.

Types of content and their review dates

We identified three main categories of content – course content, event documentation (mainly straight lecture recording) and academic research content.

Course content – we’ll review this every 12 months. This is content that has a high likelihood of being outdated and serious ramifications if it is outdated.

Event documentation – we’ll review this every 3 years. This content shouldn’t become outdated over a shorter period of time.

Academic research content – this covers short videos in which academics discuss their personal research interests. It won’t necessarily change that often. We’ll review this every 3 years.

Ideal and maximum livespan

As well as setting dates for review, we’ve created what we’re terming the ideal and maximum livespan – the maximum period we want a video to be public for.

For example, while our annual reviews of a course video may not raise any issues, we do want to make sure that (most) video content is replaced eventually. I write (most) as some of our event documentation could arguably be considered to have a permanent livespan. We’ll be able to see how realistic that is at a later date, it’s still comparatively early days with none of our videos more than five years old.

Have a look at all this in table format!

Type of content Review date Ideal livespan Maximum livespan
Coursefinder content (including course overviews, module overviews, graduation interviews, open day recordings) 12 months 3 years 4 years
Academic research video (including doctoral researchers) 36 months 3 years 6 years
Event recording 36 months Permanent N/A

I’d be interested to know about any other documentation/guidelines you’ve put in place for reviewing your institution’s video content.



Web Manager for the College of Arts and Law at the University of Birmingham.

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